FAQs & Information

 BOARD MEETINGS

 Q: When are board meetings held? 

A: Board meetings are held at least quarterly according to our CC&Rs, and often additional meetings are held. All Board meetings are listed on the Pepper Hill Calendar.

 Q: Who can attend a Board meeting?

A: Everyone! All neighbors are warmly invited to attend. The agenda for each meeting is published in advance.

 Q: Why are board meeting agendas so formal?

A: Seems crazy, right?  Welcome to California. But it's actually a good law: it is designed to make sure all neighbors have the chance to attend meetings on matters important to them.  So with the exception of emergency matters, Board meetings can only cover topics which are on the agenda.

Civil Code § 4930. Limitations on Meeting Content.

(a) Except as described in subdivisions (b) to (e), inclusive, the board may not discuss or take action on any item at a nonemergency meeting unless the item was placed on the agenda included in the notice that was distributed pursuant to subdivision (a) of Section 4920. This subdivision does not prohibit a member or resident who is not a director from speaking on issues not on the agenda.

(b) Notwithstanding subdivision (a), a director, a managing agent or other agent of the board, or a member of the staff of the board, may do any of the following:

(1) Briefly respond to statements made or questions posed by a person speaking at a meeting as described in subdivision (b) of Section 4925.


(2) Ask a question for clarification, make a brief announcement, or make a brief report on the person’s own activities, whether in response to questions posed by a member or based upon the person’s own initiative.

(c) Notwithstanding subdivision (a), the board or a director, subject to rules or procedures of the board, may do any of the following:

(1) Provide a reference to, or provide other resources for factual information to, its managing agent or other agents or staff.


(2) Request its managing agent or other agents or staff to report back to the board at a subsequent meeting concerning any matter, or take action to direct its managing agent or other agents or staff to place a matter of business on a future agenda.


(3) Direct its managing agent or other agents or staff to perform administrative tasks that are necessary to carry out this section.

(d) Notwithstanding subdivision (a), the board may take action on any item of business not appearing on the agenda distributed pursuant to subdivision (a) of Section 4920 under any of the following conditions:

(1) Upon a determination made by a majority of the board present at the meeting that an emergency situation exists. An emergency situation exists if there are circumstances that could not have been reasonably foreseen by the board, that require immediate attention and possible action by the board, and that, of necessity, make it impracticable to provide notice.


(2) Upon a determination made by the board by a vote of two-thirds of the directors present at the meeting, or, if less than two-thirds of total membership of the board is present at the meeting, by a unanimous vote of the directors present, that there is a need to take immediate action and that the need for action came to the attention of the board after the agenda was distributed pursuant to subdivision (a) of Section 4920.


(3) The item appeared on an agenda that was distributed pursuant to subdivision (a) of Section 4920 for a prior meeting of the board that occurred not more than 30 calendar days before the date that action is taken on the item and, at the prior meeting, action on the item was continued to the meeting at which the action is taken.

(e) Before discussing any item pursuant to subdivision (d), the board shall openly identify the item to the members in attendance at the meeting.



 PARKING

 Q: Is parking allowed on the roads?

A: Only in very limited circumstances. Our CC&Rs stipulate that no parking is allowed on Woodley Road or Glenview Road except for construction or parties.  To park vehicles for either purpose, please request a parking permit here [link to be added].

 Q: How do I get a parking permit for my construction workers? 

A: No problem!  Parking permits are issued for approved construction projects. To get approval for your construction project, please see this page [link to be added]. During the process, you'll be able to request parking permits.

TREES

 Q: What's the process of removing a tree larger than 6" in diameter?

A:  Our CC&Rs stipulate Association is needed to remove trees larger than 6" in diameter (section 3.20).  Here's the process to help you get the approvals you seek as quickly as possible:


Zoning Information Counter

Planning & Development

123 E. Anapamu Street

Santa Barbara, CA  93101

(805) 568-2090

Email:  front@countyofsb.org  (attn Ezra)





LINK TO SUBMISSION FORM on dedicated trees page.

SELLING MY HOME

 Q: How can I get all disclosures needed for Escrow?

A: Congratulations on your sale! We're sorry to see you go. 

Your title agent will need the following documents to faciliate a smooth transaction.  Please ask your title company to email [XX ADDRESS] to request the latest packet of information once you are open an escrow.